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THE BARBADOS CROP OVER FESTIVAL

June 8 – August 5, 2019

Media Accreditation Form

DEADLINE: June 15 or June 30, 2019 (See guidelines for details)

One form MUST be completed for each person to be accredited

The Barbados Crop Over Festival tagged the Sweetest Summer Festival boasts of something for everyone, with its approximately 24 events spread over a nine (9) week period from Heritage to the Arts, Pan, Calypso competitions and the pièce de résistance masquerade. This now 45 year old festival, a primary part of our cultural tourism product, attracts thousands to these shores during the summer months and is considered a major stimulus for the island’s economy.

Every year the Festival is executed under a theme and this year’s focus will be on ‘Making Memories’ – the ties that bind these uniquely packaged 2019 Crop Over experiences together.  Memories of the plans made; the events and music enjoyed; the competitions and prizes won; the camaraderie with friends – you name it, from staff, to patrons, to partners, to all levels of stakeholders – they all have sweet memories of this festival that keep them wanting more.

Creating a memorable experience is everything, it is certainly a deciding factor for repeat visitors and according to many of your reports over the years it’s unforgettable, a once-in-a-lifetime experience, thoroughly worth it and the most anticipated time of the year.

As media practitioners you play an important role in our promotion engine, telling the story of Crop Over. Your coverage is important to us especially in times like these.

The Crop Over media accreditation process is designed to ensure that we maintain a standard of ethics and professionalism in the reporting of the Festival, with credible practitioners and technical support crews representing established media organisations.

Accreditation will be afforded to media houses or individuals with a proven track record of journalism. Applications will be considered on a case-by-case basis and the National Cultural Foundation (NCF) reserves the right to deny or withdraw the accreditation of journalists and technical support personnel who abuse the accreditation pass, or act in a way not consistent with the criteria stipulated by the Foundation.

SALUTATION
FIRST NAME
MIDDLE NAME
SURNAME
CITIZENSHIP
PHONE
FAX
MOBILE
WERE YOU PREVIOUSLY ACCREDITED AS A JOURNALIST FOR THE BARBADOS CROP OVER FESTIVAL?
ARE YOU A FREELANCE JOURNALIST?
ROLE/FUNCTION
NAME OF MEDIA ORGANISATION:
BUSINESS STREET ADDRESS:
CITY:
STATE/PROVINCE:
POSTAL CODE:
CHIEF EDITOR’S NAME:
PHONE
FAX
MOBILE

TYPE OF MEDIA: (Check boxes that apply)

PRINT MEDIA:
IF OTHER PLEASE DESCRIBE:
DISTRIBUTION:
CIRCULATION:approximate number of copies
TELEVISION:
CALL LETTERS:
NETWORK:
VIEWERSHIP:
PROGRAMME NAME:
RADIO:
CALL LETTERS:
NETWORK:
AUDIENCE:
PROGRAMME NAME:
NEWS AGENCY:
ONLINE ONLY: (URL):
TARGET AUDIENCE:
UNIQUE HITS PER MONTH:

Consideration for accreditation will be afforded to:

  • Journalists [in this context to include - reporters, editors, editorial writers, columnists, visual journalists (photojournalists & videographers), bloggers, broadcasters, presenters, producers…] and the technical support personnel of established local, regional and international media houses. 
  • A freelance journalist submitting a letter of assignment on the official letterhead of a media organisation authorised by the Publisher, Editor in Chief, Bureau Chief, Senior Editor/Producer, Programme Director or head of the organisation specifying his/her name and functional job title. This also applies to freelance journalists/visual journalists who are entrepreneurs. 
  • In addition, for clarity freelance journalists and visual journalists commissioned by an established local, regional or international media house or individuals representing their own businesses in the same categories i.e. locally, regionally or internationally, must be similarly qualified and/or must meet the same requirements for accreditation as their counterparts from other major media outlets. 

Note:

Media houses should limit their accreditation requests to working personnel only.


Use of passes:

Passes are non-transferable and should only be used for events where the holder is assigned to cover and not for general access to NCF produced events. Passes must be worn by the holder and should be visible at all times during the event. Failure to do so and/or if the pass is being used by someone other than the assignee, will result in the removal of the assignee or user from the event and/or the rescinding of the pass for all further events produced by the NCF.


APPLICANTS ARE REQUIRED TO PROVIDE THE FOLLOWING:


Journalists:

  • Evidence of at least two articles relating to the Barbados Crop Over Festival or a similar event, published in some medium within the last two years. The report must show the byline. 
OR
  • Links to video or audio files of at least two broadcasts or reports of the Barbados Crop Over Festival or other similar event.
OR
  • File copies of or links to actual published photos in articles or features showing the credits and/or thumbnails of photos taken at the Barbados Crop Over Festival or other similar events.
  • Especially with respect to new and small non-national media outlets, information regarding demographics and distribution must be submitted to the Foundation along with your application. 
  • Practitioners representing online/social media publications should also provide the NCF with a verifiable post address and telephone number. In addition, like new organisations utilising traditional media, online/social media applicants will be required to submit basic analytics on visitors, likes or any other relevant information which would indicate their reach. 
Note:

THE ACCREDITATION PROCESS AT A GLANCE:

  1. In order to effectively process your applications all forms must be thoroughly completed. 
  2. Media houses are required to submit one application for each representative for whom they are seeking accreditation.
  3. A recent passport size photograph of the individual to be accredited must be submitted, in 'JPEG' or 'TIF' format only, at least 200 dpi and no smaller than 3 inches x 2 inches, with the name of the individual and media outlet clearly identified. Note: The photograph must be of Visa/Passport quality or it will not be considered for approval. The full face of the individual, without a hat or anything covering must be visible and it is strongly recommended that the photo be taken against a neutral or plain coloured background.
  4. An official letter must be submitted from the media outlet indicating the names and functional job titles of their representative(s) for the season, signed by a Publisher, Editor in Chief, Bureau Chief, Senior Editor/Producer, Programme Director or Head of the organisation and stating the intention to publish/broadcast the report(s). This also applies to Freelance Journalists/Visual Journalists with their own businesses. 
  5. Proof of coverage of the Barbados Crop Over Festival or events of a similar level. 
  6. For new traditional or non-traditional media information on your demographics and reach must be provided. Note: For due consideration of your requests, all supporting documentation must be submitted. 
  7. The fee for accreditations per applicant is $200 Bds for the entire season, paid on the day of collection. 
  8. The deadline of submissions for all media organisations requesting to be accredited for the entire season is June 15, 2019. Specifically for regional and international media outlets desirous of being accredited during the latter part of the season the deadline is June 30, 2019
  9. A confirmation letter advising of the date and collection process will be emailed to all applicants whose accreditation has been received and approved. This letter must be presented along with photo identification in order for you to collect your pass(es). All passes are to be collected from the office of the National Cultural Foundation, West Terrace, St. James, Barbados between the hours of 8:30 a.m. and 4:30 p.m.

Thank you for expressing an interest in covering Crop Over 2019 and we look forward to a successful partnership in the delivery of the stories surrounding our Sweetest Summer Festival.

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Upload Official LetterPlease upload official letter from media outlet
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Proof of coverage of the Barbados Crop Over Festival or events of a similar level:Eg. website url, or social media link
I have read and understood the criteria for accreditation stated in the guidelines and will submit the required documentation along with this application.
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